Gym scheduling software
built for the morning rush, not the average.
We pull months of check-ins from the POS you already run and draft next week's staff schedule from it — the front desk covered at 6 a.m., the floor covered at 6 p.m., instructor swaps in one place. Built for the owner who works the floor. On iPhone.
Your check-ins already know the rush. Your schedule should too.
A gym runs on two rushes and a long quiet middle. The morning rush clocks in before work at 6 a.m. The 6 p.m. crowd clocks in after. By 2 in the afternoon the floor is half-empty — and that's the hour you've got three people on the clock, none of them helping you make rent.
The pattern is already in your numbers. Six months of check-ins and front-desk sales show exactly when the floor fills, hour by hour. It's the read nobody pulls on a Sunday night before staffing next week. So the schedule goes out flat, and it's wrong before the week starts.
We pull that history and draft next week from it. You still run the floor — we're not pretending an app knows your regulars better than you do. We just stop you from guessing the busy hours. The desk gets covered when the line forms at 6 a.m. The floor gets covered when the squat racks fill at 6 p.m. The slow middle doesn't get four people standing around.
Connect Square — 4 minutes
Sign in, give read-only permission, done. We read 6 months of your front-desk and retail check-ins — we don't change memberships, we don't touch payments, we don't write anything back. Clover is on the roadmap; join the list and we'll tell you when it ships.
Next week, drafted in 12 minutes
We read months of your hourly check-ins and draft next week from the real shape of the day — a dead 2 p.m. shouldn't staff like the 6 p.m. rush, and now it doesn't. You spend 12 minutes editing instead of 90 building it from scratch on a Sunday night.
Instructor and class swaps, in one place
Class coverage and front-desk swaps live on the same iPhone schedule the team already checks. When an instructor needs to trade out a 6 p.m. class, the swap happens here — not in a group text you find Monday after the opener already called out. A covered prime-time slot stays covered.
Where gym staffing gets out of shape
Two rushes, one flat schedule
The 6 a.m. and 6 p.m. crowds need the desk and floor covered. The 2 p.m. lull does not. A flat schedule pays all three the same. We draft each block to its real check-in count, so the morning rush is covered and the quiet afternoon isn't carrying four people who clock out bored.
One text and the floor's short at 6
An instructor trades a 6 p.m. class in a group text and nobody updates the schedule. The opener who was supposed to cover the shift already called out. Now the floor's short at the busiest hour of the night. Here's the part we fixed: coverage and swaps live in one place, so a trade doesn't quietly turn into an uncovered prime-time slot.
January doubles the floor overnight
The first week of January, check-ins jump and don't stop for a month. We saw it in last year's numbers, so the draft ramps with the resolution crowd instead of getting caught flat. Regulars and the seasonal hires you brought on for the surge land on the same iPhone schedule.
See Coordinex on iPhone
The same screens Apple shows when someone searches Coordinex on the App Store. No mockups — what your team actually sees on shift.
Home — today's coverage at a glance
Schedule — built from your last 13 weeks of POS data
Square — your sales drive staffing, not your gut
Ask anything — plain English, no menus to memorize
Frequently asked
01Does Coordinex book classes or manage memberships?+
No. We schedule your staff, not your classes or your members. Coordinex reads your front-desk and sales history — read-only — to staff the floor to the real rush, and it keeps instructor swaps in one place. Keep the class and membership tools you already run. We cover the team working around them.
02What does it read from my POS?+
Front-desk and retail sales by hour for the last few months — your closest proxy for when the floor actually fills. Read-only. We don't change memberships, we don't touch payments, we don't write anything back.
03Does it handle the January surge?+
Yes. We saw last year's ramp in your numbers, so the New Year flood doesn't catch the schedule flat. When check-ins double the first week of January, the draft already expects it — and the seasonal hires you brought on drop straight onto the same shared schedule as your regulars.
04My staff keep asking for advances. Does Coordinex help?+
Earned wage access is built in. Your hourly team sees what they've already earned mid-pay-period and can pull it without going to a payday lender. We don't take a cut from them, and you skip the awkward Monday ask. For a desk attendant covering a 5 a.m. open, that matters.
05Someone covers a 6 a.m. open for a friend who didn't come in. Can the app catch it?+
Yes. Geofenced clock-in checks the phone is actually at the gym, not in the parking lot or at home. Buddy-punch detection flags the pattern where one phone clocks in two people. We don't want you playing cop at 6 a.m. We want the clock to be honest so the morning rush is staffed by who you actually scheduled.
06Honest question — does it work on Android?+
Not yet. Coordinex is iPhone-only right now. We'd rather ship one platform that's actually good than two half-finished. Android is on the list; no date until it's real.
07How much?+
Free up to 5 teammates — no card. $9.99/mo Starter has a 7-day Apple trial. Full pricing at coordinex.app/pricing. Connect Square in 4 minutes, draft next week in 12. If it isn't useful in week one, delete it.
08What happens to my data if I cancel?+
You own it on the way out. Export every schedule, timesheet, and wage record before you delete the app — nothing is held hostage, and we don't lock your history behind a final invoice. Month-to-month, cancel anytime.
- Free up to 5 teammates
No credit card to start. The free plan stays free — no trial clock on it.
- 7-day trial on paid plans
Billed through Apple. Cancel in Settings before it renews — no calls, no emails.
- Read-only Square access
We read your sales history. We never touch payments, menus, or payouts.
- No lock-in
If Coordinex isn't pulling its weight by the first Sunday, delete it. Your data leaves with you.
Connect Square in 4 minutes. Draft next week in 12. The desk covered at 6 a.m., the floor covered at 6 p.m. — built from the check-ins you already have.