Schedule confusion is happening weekly
If managers are still chasing confirmations and shift swaps in chat threads, a centralized schedule usually pays off fast.
Now accepting early access signups
Your team,
simplified.
Employee scheduling, GPS time tracking, shift swaps, and payroll-ready exports for restaurants, retail, clinics, and field teams switching off Connecteam, spreadsheets, or group texts.
✓ Free trial access ✓ No credit card required to join waitlist ✓ Guided onboarding available
Restaurants & cafes
Retail teams
Field service crews
Clinics & care teams
Explore product tour
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Check switch readiness
Open launch checklist
Early access signups are open now
Switch Readiness
Know if your team is ready to switch in the next 30 days
Use this quick decision guide to see whether your operation is ready to move from Connecteam, spreadsheets, or group texts without disrupting payroll week.
Payroll cleanup keeps spilling into weekends
When approvals and edits repeatedly delay payroll close, it’s a sign your current process has become too fragile to scale.
Your team has outgrown one-location workflows
As staffing expands across roles or sites, role-based access and cleaner exports become operational requirements, not nice-to-haves.
Pro tip: Teams that migrate roster + clock-in policy + first payroll dry run together generally see smoother adoption than teams migrating one feature at a time.
Built for your operating stage
From your first location to multi-site operations
Coordinex adapts from small business scheduling software to multi-location workforce management without forcing a re-platform later.
Owner-led teams
Launch quickly with one shared schedule, clear shift reminders, and fewer day-of text messages.
Growing operations
Standardize approvals, reduce payroll corrections, and give managers one repeatable weekly workflow.
Multi-location teams
Coordinate staffing across locations with clearer role controls, cleaner exports, and less admin overhead.
Why teams switch to Coordinex
Launch in your first day
Invite your team by text or email, import availability, and publish your first schedule with a guided setup flow.
Less manual follow-up
Automated reminders and conflict checks are designed to reduce repetitive scheduling back-and-forth.
Built for hourly operations
From shift swaps to GPS time tracking, Coordinex is designed around frontline teams—not generic project tools.
Your first week with Coordinex
A practical rollout plan to get your team fully live without chaos.
Import your roster
Add team members by text or email, assign roles, and set shift availability in one pass.
Publish your first schedule
Use templates and conflict checks to launch a clean schedule with zero back-and-forth.
Run payroll export
Approve timesheets, export in one click, and close the week with fewer errors.
Guided onboarding for your first schedule
We help you map roles, availability, and shift templates so your team goes live with fewer mistakes.
Payroll-ready exports from week one
Timesheets and payroll exports are available now so managers can close each week with cleaner records.
Clear integration roadmap, no guesswork
Current capabilities and upcoming integrations are shown on-page so teams can plan with confidence.
Teams leave when payroll week keeps breaking
Most operators decide to switch after repeated end-of-week cleanup, not because of one missed feature.
Adoption matters more than feature count
If staff can clock in, see shifts, and request changes without confusion, rollout risk drops fast.
Stabilize scheduling before adding advanced workflows
Successful launches focus first on roster, shift coverage, and approvals before layering deeper automation.
30-Day Launch Snapshot
What teams track in month one
Use this simple scorecard to pressure-test your rollout: schedule stability, payroll cleanup, and manager time reclaimed from manual coordination.
90%+ shifts confirmed before day-of
Teams usually stabilize faster when shifts are acknowledged at least 24 hours in advance and reminders are centralized.
Fewer late timesheet corrections
Track payroll edits week-over-week to confirm whether GPS clock-ins and approvals are reducing cleanup work.
3–6 hours saved weekly
Measure how much time managers reclaim once swaps, requests, and announcements move out of group texts and spreadsheets.
Week-One Outcomes
Targets teams use in the first 14 days
If these three signals are improving, rollout risk drops fast: schedule confidence, cleaner payroll close, and fewer manager interruptions.
Shift confirmations happen earlier
Aim for most shifts to be acknowledged before the day starts so managers spend less time chasing coverage.
Corrections trend down week-over-week
Track late edits after time approval. A downward trend usually means clock-in policy and approvals are sticking.
More time on operations, less on admin
When schedule updates and requests are centralized, managers can shift attention back to service quality and coaching.
Benchmarks vary by team size, but teams switching from spreadsheets or Connecteam-style workflows often report progress on these signals within two weeks.
How It Works
Up and running in minutes
Get your entire team on Coordinex with just a few simple steps.
1
Create your workspace
Sign up and invite your team in seconds. No complex setup or IT department needed.
2
Build your schedule
Drag and drop shifts into place. Copy last week's schedule or create from scratch.
3
Team gets notified
Everyone sees their shifts instantly on the app. No more "When do I work?" texts.
4
Track & manage
GPS clock in/out, real-time labor costs, and seamless team communication.
Features
Everything you need.
Nothing you don't.
One app to replace your spreadsheets, group texts, and outdated software.
Smart Scheduling
Create schedules in minutes with drag-and-drop simplicity. Auto-detect conflicts and get suggestions.
GPS Time Tracking
Accurate clock in/out with location verification. Eliminate buddy punching and time theft.
Team Chat
Instant messaging by team or 1:1. Keep work conversations organized and searchable.
Documents Hub
Store policies, handbooks, and certifications. Everything your team needs, in one place.
Labor Insights
See labor costs before you finalize schedules. Track overtime to control costs in real-time.
Works Offline
Your team can clock in even without cell signal. Syncs automatically when back online.
Built For Teams Like Yours
From cafes to clinics,
we've got you covered
Whether you manage 5 employees or 500, Coordinex scales with your business.
Restaurants
Manage front & back of house, handle shift swaps, track tips
Retail
Schedule across locations, manage seasonal staff, control labor %
Healthcare
24/7 coverage, credential tracking, compliance documentation
Fitness
Class schedules, trainer availability, member communication
Field Service
Mobile workforce, job assignments, GPS tracking
Hospitality
Multi-department scheduling, event staffing, overtime control
Manufacturing
Shift rotations, break compliance, production scheduling
Education
TA scheduling, office hours, department coordination
Discovery Feedback
What managers tell us they need
These are common requests from conversations with hourly-team operators.
• • •
"I need one place for scheduling, time tracking, and team communication so we can stop juggling different tools."
• • •
"I want clear overtime visibility before payroll closes so we can fix issues earlier in the week."
• • •
"Offline clock-in matters for field teams. If signal drops, we still need reliable time records."
Operational Reality
Where teams lose time today
These are common friction points we repeatedly hear in discovery calls with hourly operators.
Manual scheduling
Weekly planning and swap coordination consume manager time
Observed in customer discovery interviews
Payroll friction
Late corrections and unclear approvals create avoidable payroll stress
Observed in customer discovery interviews
Retention risk
Inconsistent scheduling and communication often hurt team stability
Observed in customer discovery interviews
Coordinex is built to reduce operational friction and give owners clearer control.
The Problem
Still juggling Connecteam, spreadsheets, and group texts?
Coordinex replaces the messy hourly-team stack with one cleaner workflow for scheduling, time tracking, and payroll readiness.
❌ Before Coordinex
- 📱 Group texts blowing up your phone
- 📊 Spreadsheets that nobody updates
- 🕐 "What time do I work?" questions daily
- 📝 Paper timesheets that get lost
- 💸 Overtime surprises every payroll
- 😩 3 different apps that don't talk
✅ After Coordinex
- 📱 All communication in one organized app
- 🗓️ Schedules that update automatically
- 🔔 Employees always know their shifts
- ⏱️ Digital time tracking with GPS
- 📊 Labor costs visible before you publish
- 🎯 One app that does it all beautifully
Switching from Connecteam or spreadsheets? Start with your roster, availability, and payroll-export routine first—then layer in messaging, time-off requests, and labor-cost visibility once your team is comfortable.
Integrations
Built to fit your workflow
Current integration status is shown below so expectations stay clear.
Payroll export
Available now
Timesheet export
Available now
Email & SMS
Available now
API / webhook access
In progress
Calendar sync
Planned
Direct payroll integrations
Planned
🔐
Security hardening in active rollout
📱
iOS & Android apps
🧭
Transparent product roadmap
🤝
Built with pilot customer feedback
Early Access
What your team gets first
Early access members get hands-on rollout support so they can launch cleanly and influence what ships next.
Onboarding concierge
We help configure roles, locations, and first-week schedules so managers can go live without setup chaos.
Migration support
Bring over rosters and schedule templates from spreadsheets quickly with practical implementation guidance.
Priority product feedback loop
Early operators shape roadmap priorities with direct feedback sessions focused on frontline team workflows.
Planning Resources
Plan your rollout with clarity
Use these pages to compare plans, review capabilities, and get practical rollout guidance before launch.
Review core scheduling and labor workflows
See exactly what your managers and staff can do in Coordinex from day one.
Explore features →Compare plans without per-user fee surprises
Map expected monthly cost by location and choose the right starting tier.
View pricing →Learn the GPS time-tracking rollout essentials
Use our practical guide to reduce payroll friction when teams clock in across sites.
Read the GPS guide →Talk through your setup plan with our team
Share your current scheduling process and we’ll recommend the cleanest migration path.
Contact Coordinex →Use our labor-cost playbook before launch
Learn five practical ways operators reduce avoidable labor spend before payroll week gets messy.
Read the cost guide →Run the Connecteam migration checklist
Use our launch-readiness checklist to map staffing, clock-in policy, and payroll export before go-live.
Open checklist →Get the 30-minute manager kickoff agenda
Use a practical rollout script for your first team meeting so expectations, clock-in policy, and swap rules are clear.
Request the kickoff brief →Launch Readiness
Use this checklist before you roll out
Teams that complete these steps before launch usually see cleaner week-one operations and fewer scheduling surprises.
1. Staffing map confirmed
Verify role coverage, shift ownership, and location assignments before importing your full roster.
2. Clock-in policy communicated
Set clear GPS clock-in expectations with your team to reduce payroll disputes during the first week.
3. Payroll export dry run
Run one test export so managers understand approvals and corrections before live payroll closes.
First 30 Days
What a cleaner rollout looks like
Use this timeline to align managers, reduce launch friction, and build confidence with your team in month one.
Scheduling confidence
Publish a clear schedule, collect availability in one place, and reduce day-one coverage confusion.
Cleaner time capture
Train the team on clock-in expectations and approvals so payroll data stays accurate all week.
Repeatable operations
Review labor patterns, finalize manager workflows, and lock in a reliable weekly operating rhythm.
Migration Friendly
Switching from Connecteam or spreadsheets?
Bring your roster, availability, and weekly schedule process into Coordinex without rebuilding everything from scratch.
Import your active team fast
Start with your current roster and roles, then map permissions so managers and staff see the right tools from day one.
Keep your scheduling habits
Use your existing schedule cadence while moving shift swaps, requests, and approvals into a cleaner single workflow.
Stabilize payroll week one
Run a guided timesheet and payroll export dry run before go-live to reduce late edits and end-of-week surprises.
FAQ
Questions? We've got answers.
Coordinex includes a Free plan for up to 10 team members, and Starter begins at $29/month per location with unlimited users. Paid plans include a 14-day trial with no credit card required.
Setup time depends on team size and how much data you import. Most teams can create a workspace and publish a first schedule quickly, then refine workflows over the first week.
Absolutely! Employees can request time off, set their availability, and swap shifts with coworkers—all from the app. You control whether swaps need manager approval or can happen automatically.
Today, Coordinex supports payroll and timesheet exports. Direct provider integrations are being rolled out in phases; we share current status during onboarding so you can plan accurately.
Yes. If you're moving from Connecteam or spreadsheet-based scheduling, we help you migrate your roster, shift workflow, and payroll-export routine without forcing a disruptive reset.
We support mobile-first workflows, and can also support mixed-device teams. During setup, we’ll confirm the right clock-in and notification flow for your team’s actual device access.
Yes. During early access, we provide guided onboarding, role mapping, and a practical migration plan from Connecteam or spreadsheets so your first live week is stable.
Yes. Coordinex is designed for growing hourly teams that need location-aware schedules, role-based access, and cleaner payroll exports across multiple sites without adding extra operational overhead.
Security hardening is an active priority. We use modern cloud security controls and continuously improve safeguards as we scale.
Yes. You can export timesheet and payroll data, and our team can guide a clean handoff process when needed.
Yes. Managers can review shift records, approve timesheets, and handle corrections from mobile so payroll week doesn’t depend on being at a desk.
Ready to simplify?
Join the waitlist and be first to try Coordinex.
✓ Free trial access ✓ No credit card required to join waitlist ✓ Guided onboarding available